Quick summary
Reconcile physical stock with system records, investigate variances and post controlled inventory adjustments. This guide gives you a clear, practical explanation before you use the related online tool.
Define the count scope
Choose locations, categories and cut-off time. Freeze movements or record all transactions during the count window.
Count independently
Use clear location labels, trained counters and recount rules. Blind counts reduce bias from system quantity.
Compare physical and book stock
Calculate variance in units and value. Separate unit-of-measure errors from true missing or excess stock.
Investigate root causes
Common causes include unposted receipts, picking errors, wrong bins, damaged stock, pack-size mistakes, duplicate transactions and theft.
Approve adjustments
Use reason codes and approval thresholds. Large or repeated variances should require investigation before posting.
Prevent recurrence
Correct master data, receiving, picking and transfer procedures. Track inventory accuracy over time by location and item class.
Frequently asked questions
What is inventory reconciliation?
It compares physical stock with system quantity and resolves differences.
Should every variance be adjusted immediately?
Small verified differences may be adjusted, while significant variances should be investigated first.
What is a recount threshold?
A rule that triggers a second count when quantity or value variance exceeds a limit.
How often should reconciliation occur?
High-value or fast-moving items may need frequent cycle counts; full counts may be periodic.
Keep learning
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