Rank #1
Supplier C
3635.00
Lines 3535.00 + freight 100.00
Procurement Tools
RFQ Comparison Tool Online Free
Compare line-by-line unit prices and freight from three supplier quotations to identify the lowest evaluated total.
Compare RFQ line prices
Enter item quantities and unit prices from three supplier quotations.
| Item | Quantity | Supplier A unit price | Supplier B unit price | Supplier C unit price | Action |
|---|---|---|---|---|---|
Rank #2
Supplier A
3750.00
Lines 3550.00 + freight 200.00
Rank #3
Supplier B
3850.00
Lines 3500.00 + freight 350.00
The lowest quoted total may not be the best award decision. Also review specification compliance, lead time, payment terms, warranty and supplier risk.
Business context
The business problem this tool helps solve
RFQ responses frequently use different units, currencies, exclusions and commercial assumptions. The tool helps buyers compare compliant offers on a common basis and identify questions that must be resolved before award.
What can happen when the issue is ignored
- • Non-comparable quotations
- • Hidden commercial exclusions
- • Incorrect award recommendation
- • Delayed clarification
Who should use this tool?
This guidance is designed for people who need to use rfq comparison tool results in a real approval, planning or operational workflow.
Buyers and category managers
Compare suppliers, quotations, prices and commercial terms.
Operations managers
Balance price, service, quality and continuity of supply.
Small-business owners
Make repeatable purchasing decisions without a complex ERP report.
Input guide
Prepare the inputs before calculation
| Column | Purpose | Example |
|---|---|---|
| Supplier * | Bidder name. | Prime Industrial |
| Item / Lot * | RFQ item, service or lot reference. | LOT-02 |
| Quoted Price * | Price after unit and currency normalisation. | 485000 |
| Lead Time * | Committed delivery period. | 21 days |
| Commercial Notes | Validity, freight, payment terms and exclusions. | Delivered duty paid |
Mapping note: Use consistent dates, currencies, units and definitions. A correct calculation based on inconsistent inputs can still lead to a poor decision.
From raw data to a business decision
Use the analysis as a controlled decision-support step: prepare reliable data, review the exceptions, verify the cause and document the action taken.
- STEP 1
Prepare
Clean the source data and confirm the required fields and reporting period.
- STEP 2
Analyse
Run the tool and prioritise the most important RFQ results.
- STEP 3
Investigate
Validate the cause with contracts, transactions and operational evidence.
- STEP 4
Act and review
Assign actions, export the report and measure improvement in the next cycle.
Decision support
Recommended next actions
These actions are practical review priorities. Apply your organisation's approval limits, tolerance rules and contractual requirements.
- 1
Immediate
Review the material RFQ exceptions
Start with records that have the greatest financial, service or operational effect. Confirm the source data before taking action.
- 2
Next
Identify the business cause
Separate genuine performance or demand movement from data quality, timing, unit, currency and process issues.
- 3
Monitor
Create a repeatable review
Run the analysis on a consistent schedule, record decisions and compare whether corrective actions improve the next period.
Practical review tips
- • Use one reporting period and consistent definitions.
- • Review high-value exceptions before low-value noise.
- • Keep operational context with the analysis.
Common mistakes
- • Using incomplete or stale records.
- • Mixing units, currencies or reporting periods.
- • Taking action without checking the underlying transaction.
Good control practices
- • Define thresholds before reviewing results.
- • Assign each action to an owner and due date.
- • Retain the exported report with management decisions.
Practical examples
How teams use this analysis
The same result can require a different response depending on product criticality, shelf life, contract terms, service impact and available alternatives.
Construction
Bidders exclude different installation and transport elements.
Expected outcome: Clarifications create a like-for-like evaluated total.
Retail
Three suppliers quote different carton quantities.
Expected outcome: All bids are converted to cost per saleable unit.
About this procurement tool
Compare line-by-line unit prices and freight from three supplier quotations to identify the lowest evaluated total. It provides an immediate first-line evaluation without requiring an account, database or server-side processing.
Common use cases
- ✓ Supplier quotation evaluation
- ✓ Purchase approval support
- ✓ Procurement savings analysis
- ✓ Small-business purchasing decisions
How to use it
- Enter the requested price, quantity and commercial values.
- Review calculated totals, rankings and variances.
- Confirm assumptions against supplier quotations and contracts.
- Document the final decision using your organisation's approval process.
Important notes
- • Use a consistent currency and tax basis across every option.
- • Quoted price is only one part of supplier evaluation.
- • Actual tax, customs and accounting treatment varies by country.
Related Procurement Tools
Frequently asked questions
What does RFQ mean?
RFQ means request for quotation, a process used to collect comparable prices and commercial terms from suppliers.
Can I compare different quantities?
Yes. Each line has its own quantity and the tool extends each supplier's unit price.
Does the tool include freight?
Yes. You can add one freight amount for each supplier.
Can it make the award decision?
It identifies evaluated price differences but procurement should also review technical and commercial requirements.